Description : Administrative Assistant. Company : NSW Government -Infrastructure & Place. Location : Remote in Sydney NSW

About us

Transport for NSW keeps our State moving by providing safe, integrated and efficient transport systems. We put our customers at the centre of everything we do – and we do a lot. We connect people, communities and industry and manage how they use our road, rail and maritime networks and services, and even active modes like walking and cycling. The work we do connects the journeys you take every day.

We are a state government organisation made up of more than 28,000 people and we're in the middle of delivering the largest transport infrastructure program in Australia's history. We work across planning, policy and procurement, harnessing data and technology to develop smarter and more adaptive transport solutions.

That means job opportunities in metropolitan and regional areas across NSW – and you have the chance to be part of creating a lasting legacy that will benefit generations to come.

Find out more about Transport for NSW

About the team

Right now, we have a permanent full-time opportunity for and administration assistant to join our Commercial Services Team within the Infrastructure and Place division.

The Infrastructure and Place division partners with customer divisions to develop and deliver transport infrastructure that our customers and communities need with a specific focus on sustainability. The team is agile in its approach to provide the best for Transport outcomes and promote thought leadership to drive continuous improvement and professional development opportunities.

The opportunity

The administration assistant is a key role providing high-level, efficient administrative support to the Executive Director Commercial Services and team by co ordinating administration and internal processes. As a valued member of the Commercial Services team the responsibility of the role includes:

• Coordinate and manage communications on behalf of the Executive Director and team
• Manage, collate, and distribute correspondence and documentation including reporting, presentations, briefings notes and ministerial briefings on behalf of the team
• Coordinate and maintain the Executive Director diary, including managing competing priorities, arranging meeting schedules, travel arrangements and monitoring emails.
• Creating and updating presentations and supporting documentation for senior management meetings
• Create and maintain files and documents adhering with records management procedures
• Oversee procurement activities, including raising purchases, reconciling, and processing invoices for payment.
• Provide a high level of customer service in the delivery of duties to support the organisation and meet customer’s needs.

About you

To be successful in this role you will be highly motivated and tenacious, with good organisation skills and attention to detail. You will enjoy working in a fast-paced environment with the ability to be agile and work within a changing landscape. This role is an excellent opportunity for someone looking to take ownership of the position and drive best practice.

You will have excellent verbal and written communication skills, comfortable drafting and co-ordinating responses on multiple platforms, and an ability to build relationships at all levels within the team and with wider stakeholder group.

Intermediate to advances skills in both Microsoft Word and PowerPoint are considered an essential requirement to be successful in this role.

This role would be a hybrid working arrangement from home as well as some days in the city centre offices and / or Milsons Point. It can also be a part-time opportunity for those seeking a flexible working arrangement.

Salary and Benefits

This role is Transport Service (Grade 4) offering an attractive salary ($77,370) – ($85,105) per annum plus superannuation and leave loading.

Joining Transport for NSW, you’ll have access to a range of unique government benefits in a flexible work environment like no other. If you’re ready to step into this meaningful and rewarding role, we want to hear from you!

Interested?

Joining Transport for NSW, you’ll have access to a range of unique government benefits in a flexible work environment like no other. If you’re ready to step into this meaningful and rewarding role, we want to hear from you!

How to apply

To apply for this position, please submit a resume and answer all questions within the online application process.

Applications close: 11:59pm, Wednesday 15th March 2023.

We’re an inclusive and flexible workplace

Here at Transport, we want our workforce to reflect the communities we serve by being an inclusive, diverse and flexible place for all our people.

We offer a range of flexible work and leave options for our people. These options depend on your role and the work you do. Some of the ways our people work flexibly include a hybrid mix of virtual and in-person collaboration, staggering work hours, or even allocating extra hours worked towards a day off from time to time. We also offer more structured flexible agreements and tailored hybrid options for people who live regionally. We’re proud to be recognised as a FlexReady Certified employer, a Family Inclusive Workplace and winners of the ‘Best Remote Work Strategy’ at the Australian HR Awards 2022.

Transport is committed to creating employment and career development opportunities for Aboriginal people. These include dedicated employee networks and yarn ups, as well as career development, leadership and mentoring programs for Aboriginal people working at Transport to connect, share and learn. Our Aboriginal Employment Unit (AEU), run by a team of Aboriginal employees, is available to support current and prospective employees. For more information, email the AEU team at [email protected] or visit Aboriginal and Torres Strait Islander employment page.

We want to ensure that employees living with disability, as well as those providing care, are supported. Visit Supporting people with disability to learn more about our initiatives and requesting recruitment and workplace adjustments.

Please contact the Talent Specialist if you’d like to arrange any adjustments to how you interact with us throughout the recruitment process or would like to discuss flexible work options. For any enquiries, please email Lorna Smeall at [email protected].

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